Testing Accommodations

Proctoring of exams with accommodations is available through the Division of Disability Resources and Educational Services (DRES) in their Testing Accommodations Center (TAC) with the cooperation of the instructor. Based upon the extent of the student's disability, testing accommodations may include the use of appropriate extended time, a distraction-reduced environment, computers, assistive technology, and/or adaptive equipment, and in very limited situations where technology is unable to be used, a reader or a scribe.

  1. ATTENTION: COVID-19 information
  2. Academic Integrity
  3. Hours of Operation
  4. Arranging Testing Accommodations
  5. Online Exams
  6. Scheduling an Exam with Accommodations - NEW
  7. Scheduling a Final Exam with Accommodations
  8. Changing or Canceling an Exam
  9. Checking the status of Exam
  10. Locker
  11. Check In Procedure and Time Policies
  12. Taking an Exam
  13. PHYS 100, 101, 102, 140, 211, 212, 213 and 214
  14. Policy Exam Receipt Policy

In addition to the information below, refer to the Testing Accommodations FAQ for answers to commons questions from instructors and students.

 

ATTENTION: COVID-19 information

We must work together to ensure that accommodations are met. The TAC is open for the Fall 2020 Semester, only for in-person, paper exams.  All faculty, staff and students are required to social distance by remaining 6 feet apart and must wear a mask at all times while in the TAC.   To be granted building access and to access the TAC, student should allow enough time prior to the exam to:

  1. Show their Icard 
  2. Safer IL app to be allowed access to the DRES building and the TAC
  3. To have a temperature check.  Temperature must be below a 100.4 degrees to have access to the TAC.  
  4. Answer questions needed to properly administer the exam.

Registered DRES students taking online exams should be proctored remotely in the same manner as the rest of the class utilizing the academic accommodations specified in their Letter of Accommodations.    Therefore, exams should not be scheduled to be proctored by the TAC.  However, if instructors or students have questions about accommodating students remotely, they can reach out to TAC (dres-testing@illinois.edu or 217-333-4604) or the student's Access Specialist (listed at the end of the Letter of Accommodation) to initiate further discussion. We are happy to help!  

As of now, the TAC will be closed November 23, 2020 until class start for the next semester.  This includes during Final Exam Week for Fall 2020. Since exams will no longer be held on campus, we encourage instructors and student to discuss their accommodations needs as soon as possible. 

If students need extended time on exams, instructors should be able to control the duration through the course management system they are using.  If using Compass/Blackboard, to add extended time, please go to the Compass 2G website: https://answers.uillinois.edu/illinois/60101 or contact Technology Services, https://answers.uillinois.edu/illinois.   Blackboard also has this link on how to provide extended time, https://help.blackboard.com/Learn/Instructor/Tests_Pools_Surveys/Test_and_Survey_Options#test-availability-exceptions_OTP-4.

If assistance is needed with calculating the duration, please feel free to contact the Testing Accommodations Center (TAC) at dres-testing@illinois.edu.

For students that need assistive technology on their exams, the students should already have this on their own computer.  Instructors should make sure that their exam content is accessible and if they use lockdown software, they may have to unlock it for specific students so they can use their assistive technology.  If assistance is needed with this, instructors can contact the TAC or Accessible Media Services (AMS) at dres-accessible-media@illinois.edu

For students needing a distraction-reduced environment to take the exam, students should try to find a quiet place in their home to take exams and use earplugs if possible.  Students can contact us or their Access Specialist for suggestions. Instructors should also take into consideration that some students may not be able to find a distraction-reduced environment in their current living situation.

Of course,  instructors and students should communicate on a student's accommodation needs.  If instructors have concerns and want to talk to the student's Access Specialist, please reach out to them.  The Access Specialist is the person that signs the student's Letter of Accommodations (LOA) and their contact information is also listed under their signature.

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Academic Integrity

The Testing Accommodations Center (TAC) follows the guidelines of the student code found in the student handbook on academic integrity.  The TAC also implements policies and procedures of its own, which can be found on this webpage. Both the TAC and the university have a zero tolerance policy regarding violations of academic integrity standards.  If a student is found in violation of academic integrity on an exam, the exam will be immediately terminated, the instructor will be notified, and the university protocol will take effect.  Having books, any form of notes, cell phones, smart watches (watches that receive texts or have internet access), or any other unauthorized materials during the exam will result in immediate exam termination.  Any further actions regarding discipline, or lack thereof, will be determined by the instructor of the course.

For more information on the University’s policy on cheating, please visit the following link: http://studentcode.illinois.edu/article1_part4_1-402.html

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Hours of Operation

Fall and Spring

Monday—Friday: 8:00am—5:00pm
Sorry, we are not open on Saturday or Sunday.
Only on days designated as ‘Final Exam days’, according to the University of Illinois, the TAC will extend its hours of operation to Monday—Friday, 8:00am—6:35pm. 

Fall 2020 semester finals date are:
December 11, 2020 and December 14, 2020 - December 18, 2020
The TAC will be closed for the Fall 2020 Finals week.

Summer
Monday—Friday: 8:00am—4:00pm
For the Summer Semester, only on days designated as ‘Final Exam days’, according to the University of Illinois, the TAC will extend its hours of operation to 8:00 am—5:00 pm, Monday—Friday. The TAC will not be open on Saturdays or Sunday.  Please check with the TAC.  

 

Dates TAC will be CLOSED

Election Day: November 3, 2020
Thanksgiving Vacation: November 23- November 27, 2020
COVID-19 Closing: November 30 - December 18, 2020
Winter Break December 21, 2020 - January 22, 2021
Martin Luther King Jr. Day: January 18, 2021
Spring Vacation: March 15, 2021 - March 19, 2021
Memorial Day: May 31, 2021
Independence Day: July 5, 2021
TAC Summer Break: August 9 - August 20, 2021
Labor Day: September 6, 2021

If you have questions or concerns during this times please contact your Access Specialist.

 

Deadline to schedule Final Exams

For the Fall 2020 Semester will be closed during finals.
For Summer sessions please schedule final exams as soon as possible.

 

TAC Location

The TAC is located at DRES in room 136:
Rehabilitation Educational Center (REC)
1207 South Oak Street
Champaign, IL 61820
Phone: (217) 333-4604
Email: dres-testing@illinois.edu

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Arranging Testing Accommodations

  1. At the beginning of the semester, (or well in advance of scheduling their exams), students must give the instructor a copy of their Letter of Accommodations (LOA) which they have receive from their Access Specialist at DRES and can be downloaded from Compass.
  2. Students must also meet with their instructor at the beginning of the semester (or well in advance of requesting any accommodation) to discuss their accommodations and how exam accommodations will be handled (either by the instructor, the department or the TAC).
  3. Students will need to discuss their exam arrangements, in advance, for each exam.  This should be discussed when the student provides their LOA to their instructor.
  4. If the student does not provide their LOA to their instructor, the instructor is not obligated to allow any accommodations.

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Online Exam

Registered DRES students taking online exams should be proctored remotely in the same manner as the rest of the class utilizing the academic accommodations specified in their Letter of Accommodations.    Therefore, exams should not be scheduled to be proctored by the TAC.  However, if instructors or students have questions about accommodating students remotely, they can reach out to TAC (dres-testing@illinois.edu or 217-333-4604) or the student's Access Specialist (listed at the end of the Letter of Accommodation) to initiate further discussion. We are happy to help!  

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Scheduling an Exam with Accommodations

  1. Whenever possible, students are encouraged to schedule their exams with accommodations to be taken under the direct supervision of their instructors or their department. If not possible, students may take their exam at the Testing Accommodations Center (TAC) within DRES.
  2. Exams (including extended time) must be scheduled to fit within TAC’s hours of operation. (Hours of operation are listed above)
  3. Scheduling Policy: Students are required to schedule their exams one week in advance.  However, if the exam is not scheduled by 8:00am TWO (2) Business day prior to when the exam is to take place, the system will not allow it.
    1. Example: Students must schedule by 8:00am on Wednesday to take the exam on Friday.   
    2. Example: Students must schedule by 8:00am on Thursday to take the exam on the following Monday.
  4. Final Exams (only during designated University of Illinois finals week) MUST be scheduled by the above deadline date. The TAC will provide a deadline each semester on this website for final exams. Keep checking for those updates.
  5. All exams must be scheduled by using the DRES Schedule Your Exam website or in person. Exceptions will be made only for disability-related conditions that make signing up online very difficult.  Students must work with the TAC well in advance to set up this arrangement.  The "Schedule Your Exams" link can be found in the upper right hand corner of this web page.
  6. By completing the form you acknowledge you will be utilizing the Testing Accommodations Center (TAC), you agree to follow all the TAC policies (found on the TAC website) and you acknowledge and understand that you will be recorded and monitored by cameras and TAC staff.
  7. Exams should be scheduled to be taken at the same time or so that it overlaps with classroom exams. Exceptions, such as evening exams or when time accommodations extend into another class period, must be arranged with the instructor and the TAC Coordinator on a case by case basis in advance.
  8. After an exam is scheduled with the TAC, the TAC office will contact the instructor and make arrangements to receive the exam. Upon completion of the exam, the TAC will make arrangements for the instructor to receive all testing materials with the exam. 
  9. Students are required to mark all accommodations needed for the exam that they qualify for. If the student does not select a specific accommodation, the TAC will assume that the student is choosing not to utilize the accommodation.
  10. Scheduled exams may be viewed by clicking on the Exam Scheduling Site.  After logging in, click on "Upcoming Exams" in the upper left-hand side of the screen.
  11. Students must schedule their exams so that their exam duration (including extended time) fits within the TAC's hours of operations.  Therefore, all exams will start at the scheduled time.  If the student chooses to show up late to the exam, they will lose that time.  Students will have the option of starting up to 30 minutes prior to when their exams are scheduled.  However, the student will not receive extra time for starting early.  Any variance or adjustments to this must be approved by the instructor and the TAC.
  12. Please click how to schedule your exams for a short video. - Link is down due to new scheduling site...please stay tune for updates.

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Scheduling a Final Exam with Accommodations

  1. The Final Exams schedule deadline is listed above.  The TAC has a high number of students taking finals in the TAC, therefore limiting space and resources.  Therefore Final Exams must be scheduled by the deadline to ensure a seat for the exam date and time desired.
  2. By completing the form you acknowledge you will be utilizing the Testing Accommodations Center (TAC), you agree to follow all the TAC policies (found on the TAC website) and you acknowledge and understand that you will be recorded and monitored by cameras and TAC staff.
  3. Students must discuss their Final Exam arrangement, in advance, with their instructor.
  4. Students must schedule their Final Exam during the appropriate time:
    • If a student receives 2.0 extended time, they may only schedule their Final Exams at 8:00 am or at 12:35 pm.
    • If a student receives no or 1.5 extended time, they may only schedule their Final Exams at 8:00 am or at 2:05 pm.
    • If a student receives breaks not counted against their time, they may only schedule their Final Exams at 8:00am.
    • Hours of Operation for Fall/Spring Final Exam sessions are Monday—Friday, 8:00 am—6:35 pm.
    • During the summer Final Exam session only, students must schedule their final exams to fit within the hours of operation for summer sessions.
  5. Students should schedule their Final Exam as close to the original class time as possible and should have discussed this with their instructor.
  1. Finals Time Policy:  A student may start their exam up to 30 minutes before their scheduled start time, this includes exams starting at 8:00am.  Student exam start time will begin at their scheduled time, even if the student is not in their assigned seat.
    • Example: Student arrives in DRES/TAC at 7:45am but chooses to sit and study in the lobby until 8:00am then proceeds to get in line and check in for their exam.  The process to seat the student then cuts into the student’s overall exam time and the student will not be compensated extra time for the check in process. Their exam starts at 8:00am even though they are not in their seats but in the building.

Due to the high volume of students checking in for their exam, the check in process may take longer than expected.  The exam start time will begin at the scheduled start time even if the student is in the process of checking in or getting setup. 

Students should arrive about 30-40 minutes before the exam is scheduled to start to check in with TAC Staff for their exam.  Students will not receive extra time for starting early but will receive their full extended time.  The Late Policy will apply to final exams.

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Changing or Canceling an Exam

  1. Students should be able to adjust their exam schedule or cancel the exam through the TAC portal in MyAccessCenter (MAC).  MAC is the same location students access their Letter of Accommodations (LOA).
  2. When students adjust their exams schedule, the instructor and TAC will need to approve it.  Please notify your instructor with explanation of why the schedule has been adjusted immediately.
  3. In some cases, it may be necessary to contact the Emergency Dean at (217) 333-0050 to reschedule exams depending on the course requirements.

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Checking the Status of Exam

Students are able to view their exam schedule and the status of the exam through the TAC portal in MyAccessCenter (MAC).  MAC is the same location students access their Letter of Accommodations (LOA).  The student should contact their instructor to ensure they approve the exam and provide the exam in a timely manner. 


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Lockers

There are a limited number of lockers available in the TAC lobby and there is no guarantee that there will be a locker available for everyone.  Therefore, please avoid bringing extra items with you when you come to the TAC. If you need to utilize a locker, please note, you may only use one.  Any oversized items may be placed above the lockers.  DRES/TAC is not responsible for items left in lockers/TAC lobby.

  1. Upon arrival students must put their personal items in either a locker or on the shelf.  This includes cell phones, which must be completely turned off (not just on silent mode or vibrate).
  2. The locker is equipped with a pin pad to securely lock their personal items up.
  3. To lock the locker:
  • Close the locker door
  • Enter any four-digit code
  • Press the checkmark key to lock the locker
  1. To reopen the locker:
  • Enter the same four-digit code entered earlier
  • Press the checkmark key to unlock the locker
  • Open locker door
  1. If you are unable to reopen the locker, you must notify a TAC staff.

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Check In Procedure and Time Policies

  1. Students should arrive about 5-10 minutes before the non-final exam is scheduled to start to check-in with TAC Staff for their exam. 
  2. Students will be required to present their I-Card to verify their ID when they come in to take exams.
  3. The TAC staff will ask a series of required questions to administer the exam properly as part of the check-in process.

Early Policy (non-final testing period)  
A student may start their exam up to 30 minutes before their scheduled start time, but no exam will start earlier than 7:55am due to hours of operations.

Example: A scheduled 8:00am exam can only start as early as 7:55am due to hours of operation.

Starting exams earlier ensures students receive their full extended time.  The student will not receive extra time for starting early. If the student arrives earlier than 30 minutes, the student will be asked to wait in the lobby and return to check-in with the TAC when they may start the exam. The check-in policy for Finals Time is different than the rest of the semester. 

  • Example: Student arrives at 7:50am for their scheduled 8:00am exam.  They will not be able to check in until 7:55am at the earliest. A student arrives ­at 8:00am for their scheduled 8:30am, they will be able to start as early as 8:00am.

Late Policy  

If a student arrives late to their scheduled exam, the student will lose the time they missed, and the student will need to complete their exam by the end of their scheduled time.  

  • Example: Student arrives at 12:18pm for their originally scheduled exam at 12:00pm with a duration of their extended time is two hours, the student will lose those 18 minutes and must complete their exam within the originally scheduled time and be done by 2:00pm.

If a student arrives late to their scheduled exam time, they can still check-in and start their exam up to 30 minutes past their originally scheduled start time.  However, if the student arrives more than 30 minutes past their scheduled start time, the student will not be able to take the exam at that time.  The exam will be canceled, and the student will need to discuss their exam options with their instructor.  The student’s options include:

  • Rescheduling the exam for a later date in the TAC (except during finals and in accordance with the TAC scheduling policy)
  • Taking the exam with the instructor with or without accommodations
  • Refer back to the course syllabus and follow the policies outlined within the course syllabus.

Finals Time Policy  

A student may start their exam up to 30 minutes before their scheduled start time, this includes exams starting at 8:00am.  Student exam start time will begin at their scheduled time, even if the student is not in their assigned seat.

  • Example: Student arrives in DRES/TAC at 7:45am but chooses to sit and study in the lobby until 8:00am then proceeds to get in line and check in for their exam.  The process to seat the student then cuts into the student’s overall exam time and the student will not be compensated extra time for the check in process. Their exam starts at 8:00am even though they are not in their seats but in the building.

Due to the high volume of students checking in for their exam, the check in process may take longer than expected.  The exam start time will begin at the scheduled start time even if the student is in the process of checking in or getting setup. 

Students should arrive about 30-40 minutes before the exam is scheduled to start to check in with TAC Staff for their exam.  Students will not receive extra time for starting early but will receive their full extended time.  The Late Policy will apply to final exams.

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Taking an Exam

  1. Students should arrive about 5 minutes before the exam is scheduled to start. (The time the student enters in as the start time)  The exam start time will start even if the students is not in their seats.
  2. For final exams, students should arrive at least 15-20 minutes early.  This is to allow students to be seated to start their exams on time. 
  3. Students will be required to present their I-Card to verify their ID when they come in to take exams.
  4. Students must conform to general University policies relative to examinations.
  5. Suspected or confirmed cheating will be reported immediately to the instructor.
    • Being caught with a cell phone is considered cheating.
  6. Proctoring will be handled by DRES Staff directly or indirectly via a camera surveillance system.
  7. All scantrons must be completed within the allotted exam time, unless scantron assistance is an accommodation.
  8. Ear muffs and ear plugs are available, but will only be given upon request. Ear muffs and ear plugs will not be in the cubicles ahead of time.
  9. Scratch paper is also available upon request.  Unless specific instructions are given by the instructor not to provide scratch paper.  All scratch paper will be turned in with the exam.
  10. The TAC will provide readers and scribes for those students who qualify for those accommodations.
  11. Parking is available in the E26 lot on the north side of the building for when students are taking their exams. Students must pick up a Parking Pass from the Main Office (room 103) every time they take an exam before exam time starts.  Exam time will not stop or be delayed due to parking issues.  If a vehicle is parked in the E26 parking lot without the Parking Pass, a ticket may be issued or the vehicle may be towed. If the parking lot is full you might bring change for the meters or arrange other means of transportation to DRES.
  12. Any problems with testing in the TAC MUST be reported to TAC staff at the time the problem occurs.
    • If you do NOT inform the TAC staff of a problem during the exam, then you forfeit all rights to redress at a later time.
  13. Restroom Breaks: Students may use the restroom during their exams. However, their time does not stop for restroom breaks unless it is in their Letter of Accommodation (LOA) and has been approved by their Access Specialist. If you must use the restroom, leave your exam on your desk and notify someone in the TAC immediately. You will be questioned if you have left your desk without telling anyone in the TAC.
    **If restroom breaks are in the student’s LOA, the student must indicate this when they schedule their exam and to TAC staff when arriving for the exam. This is so that we can try to place the student appropriately.
  14. FOOD: There is NO food allowed in the testing area (booth or room).
    • If students have food breaks in their LOA, the student must note that when scheduling their exams. This is so that we can try to place the student appropriately.  The food will still need to be kept in a locker.  The student will need to get a TAC staff member to access their food to eat in the lobby.
    • We understand that for finals students can be in the TAC for four and half to six hours. We suggest students eat before the exam. Or if the student needs to eat right before or between exams, they need to plan accordingly to allow enough time to eat in the DRES lobby.
  15. DRINKS: Only drinks with lids that can seal the drink may come into the testing area. Drinks without lids, drinks with straws or openings are not allowed.
  16. TIMERS: You may bring your own timer or watch.  Timers are a tool to help students keep track of their time. The TAC Staff documents the time students begin and tracks the student’s official time. The TAC Staff will collect the student’s exams when the student’s time is up according to the official time; not according to the student timer’s time.
    • Cell phones or electronic devices connected to other items will not be permitted to be used for a timer.
    • Clocks are located in each room of the testing area (not in individual cubicles)
    • Watches are allowed, however, Smart Watches are not allowed.
  17. HATS - In the testing areas:
    • Hats will bills or brims must be turned backwards. 
    • All hooded sweatshirts/shirts, the hood must be worn down
  18. Items NOT allowed in the testing area (unless specified by instructor or the department)
    • Cell phones
    • PDAs or equivalent electronic devices
    • Ipods, MP3 player or equivalent electronic devices
    • Laptops
    • Books
    • Notes
    • Calculators
  19. Please click on here for a short video on what to expect when you arrive to take an exam in the TAC.

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PHYS 100, 101, 102, 140, 211, 212, 213 and 214

The Physics Department has additional policies with their exams. If the student is taking a Physics 101, 102, 140, 211, 212, 213 or 214 exams, the exam must be taken on the same day as the rest of the class is scheduled to take the exam. NO EXCEPTIONS.  If the student cannot fit the exam into the TAC's Hours of Operation on the designated day, students must contact the Physics Department Undergraduate Studies Office in room 231 Loomis Lab to get approval for a different date.

Physics Quizzes can be taken on any day during the same calendar week (Monday – Friday) that the quiz is given in class.

Physics 101 and Physics 102 exams are to be taken in the Computer Based Testing Facility (CBTF).  The CBTF are able to accommodate students' accommodations.  The student must provide their Letter of Accommodations (LOA) to the CBTF.  Please view the CBTF guidlines, https://cbtf.engr.illinois.edu/for-students/dres-students.html.  The Physics 101 and Physics 102 quizzes may be taken in the TAC. 

Students must provide a hard-copy of their Letter of Accommodation (LOA) to both the Physics Department Undergraduate Studies Office staff in Room 231 of Loomis Lab (undergrad@physics.illinois.eduand their instructor. If the Physics Department Undergraduate Studies Office staff does not receive the student’s LOA, the TAC will not be able to obtain the exam or quiz.

If the student does not schedule their exam at least one week in advance they will have to work with the Physics Department Undergraduate Studies Office and may have to take their exam with the rest of the class.

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POLICY-- Exam Receipt/Scheduling Policy

Exam Receipt Policy for Professors and Exam Scheduling Policy for Students

To provide the best quality of service to our DRES students, a policy was implemented in the TAC on January 2, 2018

  1. The TAC will not proctor exams that are received AFTER 4:00pm one (1) business day prior to the student’s scheduled exam time. If the professor fails to get the exam to the TAC by the deadline, the professor will be required to accommodate their student(s) according to the student’s Letter of Accommodations.   
  1. If the exam is not received by the deadline, the TAC will notify the student and the instructor.  This notification will indicate that the exam is canceled here at the TAC due to failure to receive the exam and that the professor should follow-up with their student immediately to reschedule and provide the accommodations. Students can also contact the professor and should follow-up with their access specialist if this does not occur.  From this point, the TAC will not be responsible for administering the exam.
  1. As always, students are REQUIRED to schedule exams at least a week in advance and if you schedule after this, you are taking the risk that the TAC will not receive your exam in time.  Students will not be allowed to schedule an exam after 8:00am one (1) business day before the exam date as there is not enough time to get the exam from the professor so arrangements must be made through instructors.
  1. If the instructor is having a pop quiz, the instructor must send the exam to the TAC by 3:00pm one (1) business day prior to when they will allow the student to take the exam.  The student will have an exception and be allowed to schedule the exam with the TAC the same day or less than the one business day requirement time allowed to schedule the exam for the TAC.  The instructor could also send confirmation that the student has permission to take the exam.

Thank you for your cooperation and as always please feel free to email us with any questions or concerns. It is our goal by implementing this new policy to provide everyone involved, including DRES students and TAC staff, with a less stressful and a positive experience while administering and taking exams in the TAC.

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