Captioning Services for Faculty, TA's, and Staff

In accordance with federal law, ALL INSTRUCTORS (as agents of the University) must ensure all classroom materials are available to students with disabilities at the same time as all other students. All videos and/or clips shown during the semester must be checked for ADA compliant closed captioning by you.

Follow these instructions for any videos scheduled to be shown (in class or assigned outside of class).

Ensure videos are captioned

  • The library website notes whether their videos contain closed captions or not.
  • Web-based videos must be checked for captioning while playing.

If videos are not captioned

  • Check if the library has a copy already containing captions.
  • If the library does not own a copy, request that they purchase one
    • Once purchased by the library they can loan it to you
  • If the library purchases a copy that is not captioned
    • The library will send it to AMS for captioning
  • If you personally own the video, AMS can caption it, provided there is not another version available for purchase with captions.

Video Player Accessibility

  • When hosting video and audio online, the media player and its interface should be accessible. Consider these questions for assessing accessbility?
    • Does the media player support the use of captions, transcripts, and audio description?
    • Are the controls operable using only one keyboard instead of the mouse?
    • Is the media player compatible with assistive technology, such as screen-reading software or voice recognition software? 

Additional Information

  • AMS will not caption videos already available with captioning through the library.
  • Videos taped personally from your television cannot be captioned due to copyright restrictions.
    • Please see if the library has a copy of the video or if it can be rented or purchased with captions.
  • Personally owned videos can only have one copy in circulation due to copyright restrictions.
    • If you request captioning on a personally owned video we are required to keep the original copy and return the captioned copy to you in the case the video came in.
  • In the event that a video is wanted to be used in class without closed captioning, contact AMS as soon as possible to inquire about options.
    • Showing a video in the classroom, when there is an identified student with a hearing impairment is not only bad practice, but can put the university at risk for a federal complaint.
    • We will work with instructors for a viable solution.
Send materials to Ann Fredricksen, 217-244-5785, at or to the Accessible Media Office at Disabilities Resources and Educational Services, MC-574.